There are many student clubs already active on campus, a full list can be found on the GSC website http://www.mum.edu/gsc under student clubs and organizations. We encourage you all to start your own clubs to share your interests, knowledge and passion with your fellow students and enrich the educational and recreational opportunities on campus. The procedure is outlined below.
On Wednesday, March 11, GSC will be hosting a "Clubs Day" for recognized clubs to recruit members and share what they are doing with the whole student body. In order to participate, please apply for recognition as a club before March 4th (instructions are below). Both new and existing clubs must reserve a table by contacting Katie Cleary at clearykatieb@gmail.com by March 4th.
Forming a Club:
• A student wishing to start a club should scout out student interest and get a tentative number of members.
• The founding student also must seek out a faculty member of MUM to
be the faculty adviser. They will facilitate relations between the
University and the club; help the club find space for meetings; and are
responsible for the actions of the club. Mostly the faculty adviser
gives direction and help to the club.
• The Club President will fill out the Application for Recognition
as a Student Organization. Contact information for the President and
secondary contact person must be included as well as the faculty
advisor. (forms are available online to download and print at www.mum.edu/gsc/clubs.
• The form will be submitted to the Senate President Katie Cleary,
who with GSC, will decide if the club operates within the values and
goals
of the university. Assuming it does, it's a club.
• Clubs must resubmit an application for recognition each year in order to remain an active club and keep the contact person up to date
Funding a Club:
• If the club needs funds to further its progress the President will
fill out the Fund Request form and contact the Senate President to
arrange a time to come to Senate to present the request.
• It is best for the club appealing for funds to have a steady
number of committed members to be more credible. Research must be done
prior to appearing before senate on prices and options for equipment,
materials, meeting place, or other costs, including shipping if
applicable. The request should be prepared ahead of time and organized.
• It is up to the club representative to convince senate to approve funds.
• After the club has presented and answered any questions senate
members have they leave the room while senate again discusses.
• There must be enough senators to constitute a forum in order to
vote. If the amount requested is over $500 the senators have the option
to take a week to think it over and discuss with other students.
• Clubs may request up to $500 each semester
• Vote is taken confidentially by raising hands.
• A choice of financial allotments should be presented. These
typically should include zero dollars, the full amount requested, and a
middle choice and any other amount suggested and seconded by senators.
• The option with half or more votes is the amount the treasurer
will write on a check. A second round of votes (after eliminating a
choice or to) may be necessary to have a vote of more than half.
• When there is a tie the President votes to make the final decision
• The club should submit a copy of its receipts to the Senate Vice President or President who will keep track of funds.
• All equipment or materials purchased with student funds through
senate remains Student Government Property to benefit students. It does
not become club member property and should be collected by student
government should the club dissolve.
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